Privacy Policy

Effective Date: 1 June 2025

1. Introduction
Mindlynk Ltd (“we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and store your personal data when you visit our website www.mindlynk.co.uk (the “Site”) or engage with our teacher recruitment services.

We act as a data controller under the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect
We collect and process personal data relevant to providing education recruitment services. This may include:

A. Personal Identification Information

• Full Name
• Address
• Email address
• Phone number
• Date of birth
• National Insurance number
• Passport or other ID documentation
• Visa and right-to-work details (if applicable)

B. Employment and Education History

• CV and cover letter
• Qualifications and certificates
• Work history
• Referee contact details
• DBS (Disclosure and Barring Service) check results
• Teaching license or QTS status

C. Technical and Usage Data

• IP address
• Browser type and version
• Time zone and location
• Pages viewed and website interaction

3. How We Use Your Information
We use your data to:

• Match you with suitable teaching roles
• Communicate with you during the recruitment process
• Verify your identity and credentials
• Conduct safeguarding and background checks
• Provide employers with necessary candidate information
• Comply with legal and regulatory obligations
• Improve  our website and services

Legal Bases for Processing Your Data
We rely on the following lawful bases under UK GDPR:

• Consent(where applicable)
• Contractual necessity (e.g. to process job applications)
• Legal obligation (e.g. safeguarding and DBS compliance)
• Legitimate interest (e.g. improving services or protecting our business)

4. Disclosure of Your Information
We may share your data with:

• Schools and educational institutions you apply to
• Disclosure and Barring Service (DBS)
• Third-party background check providers
• Legaland regulatory bodies as required
• IT and website hosting service providers

All third parties are contractually obligated to process your data securely and in accordance with data protection laws.

5. Data Retention
We retain your data only as long as necessary to fulfil the purposes we collected it for, including for legal, accounting, or reporting requirements. Candidate data is typically retained for up to 6 years following your last interaction with us, unless you request otherwise.

6. Your Data Protection Rights
Under the UK GDPR, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure of your data (“right to be forgotten”)
• Object to processing
• Request restriction of processing
• Data portability (in some circumstances)
• Withdraw consent (where processing is based on consent)

To exercise any of your rights, contact us at [your email address]. We will respond within one month.

7. International Transfers
If we transfer your personal data outside the UK (e.g. to cloud service providers), we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the UK ICO.

8. Cookies and Website Tracking
We use cookies and similar technologies to improve your experience on our Site. You can manage your cookie preferences via your browser settings. For more information, please see our [Cookie Policy].

9. Data Security
We take appropriate technical and organisational measures to secure your data, including secure storage, encryption, and access control.

10. Third-Party Links
Our website may contain links to external sites. We are not responsible for the privacy policies or content of those third-party sites.

11. Changes to This Policy
We may update this policy from time to time. Any changes will be posted on this page and, where appropriate, notified to you by email.

12. Contact Us
If you have questions about this Privacy Policy or your data, or wish to make a data subject request, please contact:

Mindlynk Ltd
Email: info@mindlynk.co.uk